Convert Invoices to Excel
Upload multiple invoice PDFs and get one spreadsheet row per invoice — number, dates, vendor, and totals. Free and private.
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No server-imposed limits · freeInvoice to Excel reads a batch of invoice PDFs and gives you one spreadsheet row per invoice: file name, invoice number, invoice date, due date, vendor, subtotal, tax, total and currency. An invoice PDF has no real fields — only text at positions — so the tool looks for the labels invoices use and reads the value next to each one. Anything it can't find is left blank rather than guessed.
What you can do
- One row per invoice, in the order you uploaded them.
- Columns for file name, invoice number, invoice and due dates, vendor, subtotal, tax, total and currency.
- Every row is shown before you download, so a wrong value is easy to spot.
- Unfound fields are left blank, never guessed.
How it works
- 1Drop your invoice PDFs onto the page — as many as you need.
- 2Check the table the tool builds, one row per invoice.
- 3Look over any blank cells — they mark values the tool could not find.
- 4Download the spreadsheet.
Why use SmilingPDF for this
- Replaces retyping totals and dates invoice by invoice.
- Honest about scans: with no text layer, run OCR first.
- Invoices contain sensitive figures, and these never leave your device.
Private by design
Your file stays on your device.
- No upload
- No server storage
- No account required
- Browser-based processing
- No watermark
This tool runs inside your browser tab. Your file is read from your device, processed there, and handed back as a download — it is never sent to a SmilingPDF server, so there is nothing for us to store, read, or lose. You can check for yourself: open your browser's developer tools, switch to the Network tab and run the tool. Like most sites, SmilingPDF uses Google Analytics to count visits and which tools are used; that never includes the contents of your files. The privacy policy lists everything the site does collect.
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FAQ
Frequently asked questions
Got questions? We've got answers.
How does it read the invoice details?
An invoice PDF has no 'fields' — just text at coordinates. This tool looks for the labels real invoices use ("Invoice Number", "Due Date", "Total Due", "From:", and similar) and reads the value next to each one. It's pattern matching, not understanding, which is why every row is shown before you download — a wrong number in a spreadsheet doesn't look wrong.
What if a field couldn't be found?
It's left blank in that row rather than guessed. Very unusual invoice layouts, or a scanned invoice with no text layer, will produce more blanks — run a scan through the OCR tool first to give it a text layer.
What columns does the spreadsheet have?
File name, invoice number, invoice date, due date, vendor, subtotal, tax, total, and currency — one row per invoice, in the order you uploaded them.
How many invoices can I upload at once?
As many as your device's memory allows — there's no fixed limit.
Is my data uploaded anywhere?
No. Every invoice is read entirely in your browser and never leaves your device.